--- title: Include archived records in a report description: Archive folders are useful for storing data that you no longer want to see on a day-to-day basis without permanently deleting it. But you can still access data from an archived record in the Log Book --- [Skip to content](https://help.samaritan.com/log-book-report-with-archived-records#main-content) English Show submenu for translations [Submit a support request](https://help.samaritan.com/kb-tickets/new?hsLang=en) [Customer portal](https://help.samaritan.com/tickets-view?hsLang=en) ![eCLogo.png\]](https://help.samaritan.com/hs-fs/hubfs/eCLogo.png?height=40&name=eCLogo.png) Open main navigation Close main navigation - English Show submenu for translations - [Submit a support request](https://help.samaritan.com/kb-tickets/new) - [Customer portal](https://help.samaritan.com/tickets-view) - Go to samaritan.com Go to samaritan.com Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [Samaritan Help Center](https://help.samaritan.com/?hsLang=en) 2. [Reports](https://help.samaritan.com/reports?hsLang=en) # Include archived records in a report Archive folders are useful for storing data that you no longer want to see on a day-to-day basis without permanently deleting it. But you can still access data from an archived record in the Log Book to pull complete reports. You can tell Archive folders by their grayed out appearance. You can make any folder an Archive folder and have more than one. If you don't see an Archive folder in your system see the article [**How to archive data.**](https://help.samaritan.com/archived-data-overview?hsLang=en) ![Close up Folder Manager 2](https://help.samaritan.com/hs-fs/hubfs/Close%20up%20Folder%20Manager%202.png?width=164&name=Close%20up%20Folder%20Manager%202.png) To pull a log book report that shows entries for all volunteers (including those in the archive folder) follow the steps below.  ![](https://lh6.googleusercontent.com/ex8ZX82zvu43fSvYWGFUr1Qem3f5HK3IMCYlZkC8SKKSPmwGeIIdZv8TmjTfgi3z_2W0hKCVGdHhOMO5VJFbpz3aOgN7-1ScK_Qf-qDHZB62oxCpfrGBbLbNWbwUd7EvPjZSUtqYqBe72--Fqw) **Note: Volunteer records in the Archive folder must have hours entered to appear in the report** - Make sure you are in All Data view, click **Log Book** - Select **All Volunteers in Account** - Create a **grid** to reflect the report you want to run.  - Click **Reports ![Log Book Reports button](https://help.samaritan.com/hs-fs/hubfs/Log%20Book%20Reports%20button.png?width=688&name=Log%20Book%20Reports%20button.png)** - Select **Log Book Data Grid Report ![Log Book Date Grid Report](https://help.samaritan.com/hs-fs/hubfs/Log%20Book%20Date%20Grid%20Report.png?width=303&name=Log%20Book%20Date%20Grid%20Report.png)** - Check **Include** **records in the Archive folder** ![](https://lh5.googleusercontent.com/YmdnPsPc-zkmrW9BU0LQYis0LyEwu-9PHzYHal_QVl8C0h7atuf0aJjCL29HhnIDMTlL_eL5Yyyc9Kiyt14qDpB8tdD185uDYy8evdo_YNJYwkT77gxCrJTgJMy-f0KeAFW8zM580ecbtqtFBg) - Update any other parameters for your report and then click **OK **to run the report **Archived Opportunities and Organizations** You can also see data from Archived Opportunities or Organizations in your Log Book Reports. 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